Privacy Policy

1. Overview

JobKiwi (collectively, “We", “Us” and “Our") has drafted its Privacy Policy to ensure that you can clearly understand our data and security practices and policies as you use JobKiwi website and software applications (the “Site"). This Privacy Policy describes the types of Personal Information we collect, how we use the information, with whom we share it, and the choices you can make about our collection, use and disclosure of your Personal Information. The phrase “Personal Information" refers to information that personally identifies you, such as your name, address, telephone number, email address or other information. We also describe the measures we take to protect the security of your Personal Information and how you can contact us about our privacy practices. This Privacy Policy incorporates by reference the Terms and Conditions for the Site, which apply to this Privacy Policy. When you visit the Site or provide us with information, you consent to our use and disclosure of the information we collect or receive as described in this Privacy Policy.

Please review this Privacy Policy periodically as we may update it from time to time without prior notice to reflect changes in our data practices. We will post a prominent notice on our Site to notify you of any significant changes to our Privacy Policy and indicate at the bottom of the notice when it was most recently updated. If we make material changes to the policy that will affect previously collected Personal Information, you will be notified and asked to consent to the updated Privacy Policy.

2. Information We Collect

We collect information about you when you use our Site and applications. We collect information directly from you such as your contact information, CV, and profile information. We receive and store this information when you enter it on our website, send it to us, or provide it to us in any other way.

For example, depending on the services you use, we collect:

  • Information imported by you or your connections from third party applications
  • Your race, ethnicity, or gender, if you choose to provide it

We automatically collect information about how you use our Site, the areas of our Site that you visit, as well as information about your computer or mobile device including your IP address, device ID, physical location, browser and operating system type, and referring URLs. This information is necessary for providing personalized and location-based content as well as for analyzing web traffic, troubleshooting problems, preventing fraud, and improving our services. We may combine this information with information in your account to help prevent fraud.

We may collect information about you from publicly-available websites. We may use this information to create a profile, even if you do not have an account with us, or append it to an existing profile. You will have the opportunity to claim collected information relating to you and to change its visibility setting or remove the information. However, we cannot guarantee that we will not later collect from publicly-available websites other information that pertains to you.

We may receive a confirmation when you open an email from JobKiwi if your computer supports this type of program.

If you choose to sign in with Facebook or similar sites, we import the requested information from your account and we make it part of your profile. Because JobKiwi Site and applications are intended to allow you to share your information and to allow others to find you, we make certain information about you publicly available by default. Such information may, for example, be accessed by everyone on the Internet, including users without accounts, and may appear in public search engine search results. However, you can control the visibility of your information by managing your privacy settings. You can also restrict the information available to others by deleting information you do not want visible or by not providing it at all.

When you post information on another user’s profile or comment on another user’s post, the public availability of that information will be subject to the other user's privacy settings.

3. How We Use Information

We use the information we collect to provide our services, respond to you, operate and improve our Site and applications, and foster a positive user experience.

By registering with JobKiwi, by managing your profile, by publicly posting information, or by opting in when presented with choices, you have consented for us to use your information in the following ways:

  • to create a profile for you based on information that you have provided to us, information collected or imported from other sites or applications, or information provided to us by third parties such as your contacts or advertisers;
  • to add information gathered from public websites to your profile;
  • to provide personalized, targeted, or location-based content, services, and advertising from us and third parties;
  • to allow you to contact other users or to invite others to join or create an account;
  • to allow you to import information about yourself or your contacts from other sites or applications or to export your information to other sites or applications;
  • to make purchases;
  • to contact you about feature updates, informational and service-related communications, including important security updates;
  • to provide you with additional communications, information, and promotions such as newsletters and career advice;
  • to inform you of other products or services available from JobKiwi or its affiliates;
  • to enable you to contact us and for us to respond to you to conduct surveys, promotions and contests, and to publish the results thereof;
  • to help your friends, contacts, and potential employers find your profile and connect with you;
  • to provide information about you and your potential interest in job postings to employer customers;
  • to display targeted messages from employers based on the content of your CV or profile;
  • to provide products and services to employer customers to complete the recruitment and hiring process;
  • to provide products and services that enable users to network, post information on bulletin boards, view and compare profiles;
  • to generate internal reports about the use of our Site and applications;
  • to provide customers with reports about the characteristics and trends of the job market including the availability of talent;
  • to allow you to share jobs and profile information with your connections;
  • to give search engines access to public information;
  • to detect, investigate and prevent activities that may violate our policies or be illegal; and
  • to make suggestions and draw inferences about you. For example, we may make suggestions about people you may know or additional jobs, products or services that might be of interest to you. Or, if you identify yourself as "Mrs." we will assume you are female.

Some of our products and services, such as our CV and profile database, social media search, and networking, enable third parties to see your Personal Information and to contact you. Profile information may be used for networking with other community members or may be visible to anyone using JobKiwi Site and applications.

The information you post in public areas of JobKiwi Site or applications or make visible in the CV and profile database may be accessed, used, and stored by others around the world, including those in countries that might not have legislation that guarantees adequate protection of Personal Information as defined by your country of residence. While JobKiwi takes measures to safeguard your information from unauthorized access or inappropriate use, JobKiwi does not control these third parties and we are not responsible for their use of information you give to us. Accordingly, you should not post sensitive information, personality profiles, or any other information you would not want to be made public, to  JobKiwi Site or applications or to a public website.

Our services include the display of personalized products, content, and advertising relating to your career experience and interests online. We use data we have about you to determine whether you might be interested in the opportunities, products or services of a particular third party. We may show you targeted ads online. These ads are targeted based on information we collect about you and information about you which we acquire from third parties.

4. How We Share Information

We provide you with a platform to broadcast information about yourself to maximize your career opportunities. We do not share contact information with third parties for their direct marketing purposes unless you affirmatively agree to such disclosure.

4.1 We share your information with third parties who help deliver our services to you

Examples include hosting our web servers, including CV database storage, analyzing data, providing marketing assistance, processing credit card payments, and providing customer service. These companies will have access to your Personal Information as necessary to perform their functions, but they may not use that data for any other purpose. We will remain responsible for any information shared in this way.

4.2  We may disclose information to third parties if you consent

For example:

(a) if you make your CV searchable or if we collect information you have made available on a public website then all parties with access to our CV or profile database products will have access to your information;

(b) if you opt in to receive information about the opportunities, products, or services of third parties, we supply your contact information to those third parties so they may contact you;

(c) if you previously chose to receive newsletters, commercial e-mails or other communications from JobKiwi or third parties, but subsequently change your mind, you may opt-out in those emails or by editing your account profile.

By applying to a job, providing your contact information to show interest in a job, or by replying to a message from an employer, you consent to the disclosure of your information to that employer.

We also share aggregated information (including location data) about JobKiwi Site visitors and application users with third parties to serve advertisements to you online. We may also aggregate data regarding job qualifications, schooling, age, experience level or other information relevant to the job search. This aggregated data does not identify users individually, and may be made available to employers or fellow job seekers or community members. If we create a co-branded site with another company, information will be retained by both companies and subject to the privacy policies of both companies which will be published on the co-branded sites.

4.3 We disclose information where legally required

We disclose information if legally required to do so, or at our discretion pursuant to a request from a governmental entity or if we believe in good faith – after considering your privacy interests and other factors – that such action is necessary to:

(a) meet legal requirements or comply with legal process;

(b) protect our rights or property or our affiliated companies;

(c) prevent a crime or protect national security; or

(d) protect the personal safety of users or the public.

We may disclose and transfer information to a third party who acquires any or all of JobKiwi’s business units, whether such acquisition is by way of merger, consolidation or purchase of all or a substantial portion of our assets.

5. An Important Note About Your CV

When you create or post a CV, we store it in our CV and profile database in the United States. You may control the status of your CV by setting it to public or private. Public CVs can be viewed by anyone with access to our CV and profile database. We cannot control the retention, use or privacy of CVs that have been viewed or downloaded by others.

Private CVs will not be public in our CV and profile database. You may still use your private CV to apply online to a job. If you do, your CV will be transferred to the relevant employer, who may retain a copy of your CV or distribute it to third parties.

We attempt to limit access to our CV and profile database to legitimate users, but cannot guarantee that other parties will not gain access to this database. We cannot control the use made of CVs by third parties who access the database. Once your CV has been disclosed, JobKiwi is not able to retrieve it from the third parties who accessed it.

You may remove your CV and profile from our database at any time. If you do not have an account with us, we may require you to provide us with information about yourself so we can locate your profile and delete it. However, anyone who viewed your CV or profile may have kept a copy of it in their own files or databases. Accordingly, you should not put sensitive information, personality profiles, or other information you would not want to be made public, in your CV or profile.

If you provide us with details of a reference, it is your responsibility to ensure that the person is aware that you have forwarded his/her details and has consented in writing for you to do so.

CVs or profiles you give to us must not contain sensitive data relating to your (i) racial or ethnic origin (ii) political beliefs (iii) philosophical or religious beliefs (iv) membership of a trade union or political party (v) physical or mental health or biometric details or genetic makeup (vi) addictions, sexual life (vii) the commission of criminal offences or proceedings and associated penalties or fines, (viii) the commission of any unlawful or objectionable conduct and associated penalties, or (ix) any Social Security Number or national identification number. If your CV or profile does contain this information, then you agree that it is at your own risk. We cannot control third parties’ access to such information from our database.

6. How We Store Information

Because managing your career is a life-long process, we retain all the information we gather about you in an effort to make repeat use of our Site more efficient, practical and relevant until you change or remove your Personal Information as described below. You may access, review, correct, update, change or delete your CV or profile at any time. Sign in to your account, go to your CV or profile, and make the desired changes.

Access to or correction, update, or deletion of your Personal Information may be denied or limited by JobKiwi if it would violate another person’s rights and/or as otherwise permitted by applicable law. If you wish to delete your account information altogether, please contact us. We will send you an email to confirm that your Personal Information has been deleted (save for an archival copy which is not accessible by you or third parties on the Internet). The archival copy is retained only for as long as needed for audit and record purposes. We will also keep logs and information that may relate to your activity on the Site.

We will respond to information access requests without undue delay of receipt and in any event within 30 days. If we require additional time to provide access to your information, we will acknowledge receipt of your request within 30 days and promptly supplement our response within the time period required by applicable law.

If you do not sign in to your account or interact with our services, including continuing to receive emails from us, for a significant period of time, your account will expire and be scheduled for removal from our Site. Expired accounts are deleted on a periodic basis. Our current expiration period is approximately 36 months; we may extend or reduce this period in order to adjust to changing hiring patterns. If your account contains a CV, you will receive an email from us before we delete your CV in this manner.

7. Links to Other Websites

Our Site may contain links to other sites for your convenience and information. These sites may be operated by companies not owned by JobKiwi. In addition, if you are using our applications through a social networking site, remember that our applications may be served by or hosted by other sites. These other sites or linked third party sites may have their own privacy notices, which you should review if you visit those sites. We are not responsible for the content of any sites not owned by JobKiwi, any use of those sites, or those sites’ privacy practices.

8. Security

You are responsible for keeping your username and password secret.

JobKiwi takes appropriate measures to secure your Personal Information from accidental loss and from unauthorized access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorized third parties will not be able to defeat those measures or use your Personal Information for improper purposes. You should be aware that CVs and profiles may be monitored by your current employer.

When you place an order online at JobKiwi, your credit card information is encrypted with industry standard encryption.

9. Children

JobKiwi is not intended for, nor do we knowingly collect information from children under the age of 13.

10.  Contact Information

Your data is submitted to JobKiwi and is hosted and stored in a database on servers situated in the United States owned and maintained by JobKiwi.

If, at any time, you have questions or concerns about this Privacy Policy, please contact us.

11. About Cookies, Tracking Choices, and Third Party Advertisers

A “cookie" is a text file that websites send to a visitor‘s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon," is also called a web bug or a pixel tag or a clear GIF. Used in combination with cookies, a web beacon is an often-transparent graphic image, usually no larger than 1 pixel x 1 pixel, that is placed on a website or in an e-mail that is used to monitor the behavior of the user visiting the website or sending the e-mail.

JobKiwi uses cookies and other similar technologies for the convenience of our users. Cookies enable us to serve secure pages to our users without asking them to sign in repeatedly. JobKiwi also uses cookies to store non-personally identifying information about you such as past jobs viewed and job searches conducted by your computer in a cookie that it places on your computer. We do this in order to present you with job recommendations based on your interests as expressed previously through your searches. Lastly, JobKiwi uses cookies to ensure the proper functioning and efficiency of our Site. Most Internet browsers enable you to erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored. Please be aware, however, that some JobKiwi features or services may not function properly without cookies.

JobKiwi permits third party cookies on its Site. For example, third party tools located on the Site, including those that allow for social media sharing, may use cookies to remember user preference settings. JobKiwi also uses web analytics services provided by third parties, which use cookies to collect non-personal information about details of our users’ visits to the Site (including IP addresses) and the resources they access on the Site. These third party web analytics services provide us with reports based on this information in order to help us understand how visitors engage with the Site.

We use third party advertising companies who may place or access cookies on your computer hard drive to distinguish your web browser uniquely and to keep track of information relating to serving ads on your web browser, such as the type of ads shown and the webs pages on which the ads appeared. These companies may use information about your visits to this Site and to other sites in order to provide advertisements about goods and services of interest to you on our Site or on other, third party sites. We also may give third party advertisers the ability to tailor their advertisements on our Site using demographic and preference information we provide to them in aggregate form. This information does not identify you individually.

These companies operate under their own privacy policies and JobKiwi encourages you to be aware of the privacy policies of such companies. JobKiwi does not have control over or access to any information contained in the cookies that are set on your computer by third party advertisers.

Our Site does not respond to web browser “do not track” signals. In addition, some of the employers that use our Site may place cookies on your computer through their job postings and may use such cookies to distinguish your web browser uniquely. Often, employers use such information to track the effectiveness of their job postings by measuring how many users who view their postings later became job applicants.

How to Block Cookies

The main browser types are listed below. If you have a different browser type, please refer to the 'Help' file or your handbook.

Windows PC

  • Internet Explorer 9.0
  • Click on the Settings(Gear) icon and select Internet Options
  • Click the Privacy tab
  • Move the slider to choose your preferred settings
  • The default setting is medium and the menu allows you to select the level of "filtering" on the basis of (a) the source of the cookie and (b) whether the source has a privacy policy
  • For more specialized cookie settings, click on "Advanced"
  • Internet Explorer 8.0
  • Click on Tools and select Internet Options
  • Click the Privacy tab
  • Move the slider to choose your preferred settings
  • The default setting is medium and the menu allows you to select the level of "filtering" on the basis of (a) the source of the cookie and (b) whether the source has a privacy policy
  • For more specialized cookie settings click on "Advanced"
  • Mozilla Firefox 10+
  • Click on the Firefox Button and select Options
  • Select Privacy icon
  • Under History select "Use custom settings for History" from the drop down
  • Choose your preferred settings
  • Chrome
  • Click on the Chrome menu icon and select Settings
  • Click the "Show advanced settings" link
  • Click the "Content Settings" button
  • Choose your preferred settings
  • Safari 3.0+
  • Click on Edit and select "Preferences"
  • Select Privacy icon
  • Choose your preferred settings
  • Safari 3.0+ (MacOS X)
  • Click on Safari and select "Preferences"
  • Select Privacy icon
  • Choose your preferred settings

12. Social Media and Content Sharing

Social Media Widgets: Our Site includes social media features, such as the Facebook Like button and widgets, such as the Share This button. These features may collect your IP address and the page on our Site you are visiting and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on our Site. Your interactions with these features are governed by the Privacy Policy of the company providing it.

Referrals: If you choose to use our service to share Site content with a friend, we will ask you for your friend’s name and email address. We will automatically send your friend a one-time email inviting him or her to visit the Site. JobKiwi temporarily stores this information for the sole purpose of sending this one-time email.

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